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This Privacy Notice (or “Policy”) describes MeetRox's policies and procedures regarding the collection, use, and disclosure of your Personal Data. This Privacy Policy does not apply to information we collect through other means (including offline) or from other sources.
Personal Data: any information related to a natural person, directly or indirectly, identified or identifiable.
Controller: is the natural or legal person, public or private, to whom the decisions regarding the processing of personal data are entrusted (data holder, hereinafter understood as "You"/ "Client").
Operator: is the natural or legal person, public or private, who processes personal data on behalf of the controller (hereinafter understood as MeetRox).
Data Protection Officer (“DPO”): person appointed by MeetRox to be responsible for ensuring the protection of your rights and clarifying doubts about the processing of your personal data.
Purpose: the reason why the personal data will be processed, or the objective intended to be achieved with the processing of the data.
Third Party: refers to, but is not limited to, any natural or legal person with whom MeetRox interacts or will interact, service provider, supplier, consultant, client, business partner, third party contractor or subcontractor, tenant, commercial space lessee, regardless of whether there is a formal contract or not, including anyone who uses the company's name for any purpose or who provides services, supplies materials, interacts with public officials, the government, or other third parties on behalf of the company.
Data Subject: Natural person to whom the personal data refers, such as clients, collaborators, contractors, and you.
Processing: Any operation performed with personal data within its lifecycle, such as collection, production, reception, classification, use, access, reproduction, transmission, distribution, processing, archiving, storage, elimination, evaluation or control of information, modification, communication, transfer, dissemination, or extraction.
Capitalized terms not defined in this Privacy Policy have the meaning given in our Terms of Service.
MeetRox uses the information we collect to operate, maintain, and provide the features and functionalities of the Service, to analyze how the Service is used, diagnose service or technical problems, maintain security, personalize content, remember information to help you access your account efficiently, monitor aggregate metrics such as total number of visitors, traffic, and demographic patterns, and track content and users to provide the service more appropriately.
MeetRox, as the Operator of personal data processing, undertakes to process information legally classified as personal data in compliance with applicable legislation, including, but not limited to, Federal Law no. 13.709/2018 (General Data Protection Law), and will process personal data according to the client's instructions, as the CONTROLLER and solely to achieve the purposes defined by the Terms of Use and/or other documents that regulate the relationship between the parties, not being held responsible to the personal data subject nor to the National Data Protection Authority in any administrative and/or judicial procedure, with the CONTROLLER making necessary efforts to exempt MeetRox from any judicial or administrative procedure that may be initiated;
If MeetRox has to bear any of the aforementioned procedures, it reserves the right of recourse against the CONTROLLER, without prejudice to the reimbursement of expenses arising from the process, in addition to other measures, such as third-party notice, arising from any personal data breach attributed to it.
MeetRox reserves the right to refuse, through formal written notification, any operation ordered by the CONTROLLER that implies personal data processing not in compliance with the current personal data protection regulations.
Information provided: You provide us with information about yourself, such as your name and email address, when you register for an account on our Service, including connecting to the Service through a third-party service, or by "following," "becoming a fan," adding the MeetRox app, etc., on a third-party site or network. Your name, email address, and other information you choose to provide on the Service will be viewed and discovered by other users according to your settings on the Service.
We may use your email address to send Service-related communications (including any notices required by law, instead of communication by postal mail). We may also use your contact information to send marketing messages.
If you do not wish to receive these messages, you can opt out by following the instructions in the message. If you correspond with us by email, we may retain the content of your email messages, your email address, and our responses. If you choose to use our invitation service to invite a friend to the Service, we will ask for that person's email address and automatically send an email invitation. MeetRox stores this information to send this email, to register your friend if your invitation is accepted, and to track the success of our invitation service.
Content: You also provide us with non-personal information through the Content you post on the Service. Your content and metadata may be viewed by other users according to your settings on the Service. MeetRox may, but is not obligated to, monitor the content you post on the Service. We may also remove any information you post, according to the provisions of the Terms and Conditions. MeetRox or MeetRox employees will not view your Content except: (i) if your settings on the Service permit; (ii) to maintain, provide, or improve the Service; (iii) to help you with your support requests; or (iv) to comply with or avoid violating applicable law or regulation, cooperating with law enforcement.
Cookies: When you use the Service, we may send one or more "cookies" – a small data file – to your computer to uniquely identify your browser and let MeetRox help you log in faster and enhance your navigation through the site. A cookie may convey to us anonymous information about how you browse the Service. A persistent cookie remains on your hard drive after you close your browser so that it can be used by your browser on subsequent visits to the Service. Persistent cookies can be removed by following your browser's instructions. A session cookie is temporary and disappears after you close your browser. You can reset your web browser to refuse all cookies or to indicate when a cookie is being sent. However, some features of the Service may not function properly if the ability to accept cookies is disabled.
Log files: When you use the Service, our servers automatically record certain information sent by your web browser. These server logs may include information such as your web request, Internet Protocol ("IP") address, browser type, referring/exit pages and URLs, number of clicks and how you interact with links on the Service, domain names, landing pages, pages viewed, mobile carrier, and other information.
Clear web beacons information: When you use the Service, we may employ clear web beacons used to track online usage patterns. We may also use clear web beacons in HTML-based emails sent to our users to track which emails are opened by recipients. The information is used to enable more accurate reporting and to improve MeetRox for our users.
Device identifiers: When you access the Service through a mobile device, we may access, collect, monitor, and/or remotely store one or more "device identifiers." Device identifiers are small data files or similar data structures stored or associated with your mobile device that uniquely identify your mobile device and may send us information about how you use the Service and help us improve the Service. A device identifier may persistently remain on your device to help you log in faster and enhance your navigation through the Service. Some features of the Service may not function properly if the use or availability of device identifiers is impaired or disabled. MeetRox may access, collect, and/or store device identifiers when enabling MeetRox Services. A device identifier may be stored in connection with the device's hardware, data stored in connection with the device's operating system, or other software, or data sent to the device by us.
A device identifier, although not collecting or sharing any Personal Data that directly identifies you, can be used in conjunction with other Personal Data to allow your identification.
Third-party tools: MeetRox uses third-party analytics tools, such as Google Analytics, to help understand the use of the Service. Many of these tools collect the information sent by your browser as part of a web page request, including cookies and your IP address. These analytics tools also receive this information, and their use is governed by their privacy policy.
Your use: We will display your Personal Data on your profile page and elsewhere on the Service according to the preferences you set in your account. Any information you choose to provide should reflect how much you want others to know about you. Please consider carefully what information you disclose on your profile page and your desired level of anonymity. We may also share or disclose your information, for example, if you use a third-party application to access your account. You can review your profile information at any time.
In the event of processing Personal Data of individuals up to 12 years old, we will request specific and highlighted consent from a parent or legal guardian.
Data obtained via Google APIs: The use and transfer of data obtained via Google APIs adhere to the Google API Services User Data Policy, including the Limited Use requirements.
We share your Personal Data only for specific and legitimate purposes, as described below:
Service Providers, Business Partners, and Others: MeetRox may: (i) share your contact information with our trusted business partners, who may contact you regarding products or services that may be relevant to you; and (ii) share your Personal Data with other third parties for the purpose of providing the Service to you. If we do this, such business partners and other third parties will be required to keep your information confidential and adopt the same procedures and level of protection as MeetRox. We may also store Personal Data in locations outside MeetRox's premises (e.g., on servers or databases co-located with hosting providers).
Third-Party Services: We may share your information with a third-party application, for example, when you choose to access our Services through such an application. You should ensure that you trust the application and that it has a privacy policy acceptable to you, as we will no longer be the company responsible for these Treatments and for ensuring compliance with the legislation.
Compliance with Laws and Law Enforcement Requests and Protection of MeetRox's Rights: MeetRox may disclose your Personal Data if required by law or subpoena or if we believe it is reasonably necessary to comply with a law, regulation, or legal request; to protect the safety of any person; to address fraud, security, or technical issues; or to protect the rights or property of MeetRox.
Anonymized Data: We may disclose some information, generally aggregated, with interested third parties to help them understand the usage patterns of certain MeetRox Services. The information shared for this purpose is not considered Personal Data by the LGPD, as it does not allow the identification of a Data Subject.
We offer the service in various geographic regions. We define a geographic region as the location where a user is located.
For users who are in Brazil, we transfer the data to the United States for processing. For these users, we adopt reasonable physical, technical, and organizational protective measures against accidental, unauthorized, or unlawful destruction, loss, alteration, disclosure, access, use, or processing of user data in our possession, following the guidelines and principles established by the LGPD.
As a data subject, you have the right to:
- know which Personal Data is processed by MeetRox;
- know with whom we share your Personal Data;
- correct, update, and/or complete your Personal Data;
- request the blocking or deletion of unnecessary, excessive, or unlawfully processed data;
- revoke your consent when your Personal Data is processed under this basis; and
- request data portability to another service or product provider, upon the User's express request.
To exercise the above rights, or any other rights guaranteed by law, contact us at privacy@meetrox.ai.
To comply with the General Data Protection Law (LGPD), we have the assistance channel of our Data Protection Officer who will respond within the legal timeframe informed by law. The contact of the Data Protection Office is: dpo@meetrox.ai.
Once we receive notification that you have withdrawn your consent, we will no longer process your information for the purpose(s) you originally consented to.
If we process your Personal Data for direct marketing purposes, you have the right to object to this activity at any time, in which case we will no longer process your Personal Data for such marketing purposes.
Our Service offers public access community services, including blogs and forums. You should be aware that any information you provide in these areas can be read, collected, and used by others who access them.
We will keep copies of your information as long as you have an account or as long as necessary for the purposes set out in this Policy, unless applicable law requires a longer retention period. Additionally, we retain your information for as long as necessary to establish, exercise, or defend any legal rights.
From the moment the service contract between MeetRox and you is terminated, we will keep your personal data in our database for 180 days. After this period, your data will be permanently deleted from our systems.
If we change our Privacy Policy and you are our customer or are registered in our mailing list, we will send you an email notifying you about the update to this Policy. Additionally, we will post these changes on this page to keep you aware of what information we collect, how we use it, and under what circumstances we may disclose it. Changes to this Privacy Policy are effective when posted on this page.
We are not responsible for the practices employed by websites linked to or from our Service, nor for the information or content contained therein. Remember that when you use a link to go from the Service to another website, our Privacy Policy is no longer in effect. Your browsing and interaction on any other website, including those that have a link on our site, are subject to the rules and policies of the site you are accessing.
If you have any questions about this Privacy Policy, please contact us via email at privacy@meetrox.ai.
If you prefer, you can contact our Data Protection Officer directly at dpo@meetrox.ai.